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What is a job description?

Simply put, a job description is a piece of writing that helps to present and explain the main responsibilities and duties that are required for the job position that is to be available. It is aimed at potential candidates and job seekers in order to better inform them of the duties and tasks that the posting will involve.

Why is a job description important?

The job description is an extremely important part of the recruitment process for both employer and potential employee. If the job description is written well, it will help the job applicant to better determine whether they are the right fit for the job, and if they are willing to undertake the tasks listed alongside the position. For the employer, a good job description will help to attract the 'right' candidates, i.e. those suited and ready for the job opportunity. This, in turn, will help to create a more efficient job application process for the HR department and recruiters, as there will be less unsuited candidates applying. Here are the principles reasons why job descriptions are used:

-Present clearly the responsibilities that are required of the employee filling the open position

-Aid the potential candidate in deciding whether the role suits their professional and personal profile

-Help the recruitment team in its selection and interview process

-Define the goals of the employee and evaluate their performance more accurately

What should be included in the job description?

There are a number of key aspects that one must include in order to create a successful job description. Some of which include:

-The Heading and initial information: This will include the job title, the pay range, the hours worked, and location of the job position.

-Short description / Summary of the job position: This section must include a brief listing of the responsibilities and tasks that are required for the posting.

-Requirements: This will include the qualifications and other skills that applicants must possess in order to be considered for the available position.

-Overview of the company: Although perhaps something that does not initially spring to mind when creating a job description, it is important to include a description of the company, describing its functions and its culture in order to attract a candidate who embodies the same values and work ethic.

-Benefits: If there are additional benefits beyond pay, it can be useful to include these. This may increase the volume of applicants, potentially increasing the quantity of quality candidates at the same time.

Tips for writing a good job description:

There are a range of things that can be done to help to the job description process, some of which include:

Work with the hiring manager: It is essential for collaboration between those that are conducting the job application process and those that will form the team / manage the new employee.

Use the correct wording: This is important as incorrect terminology may deter potential applicants from applying.

Avoid negative language: Overly negative or demanding language may also put candidates off.

If you wish to know more about job descriptions, please visit the webpages listed below:

Overview of the job description

What to include in your job description

Components of a job description

To view more templates and tips for job descriptions, please look below.