Detailed Cost Plan Template

Description
General:This Detailed Cost Plan Template applies to Stages 2a, 2b Detailed Cost Plans and Stage 3 Tender Analysis Submissions. Sheet T/1 should only be completed and included when this template is used for Stage 3 Tender Analysis Submissions.



Costs should be entered against all relevent elements and sub elements. The grouping/ lumping of sub element costs will not be accepted. In particular all relevent Mechanical and Electrical sub-elements must be individualy costed.




This Template contains basic formulae for demonstration purposes only and it is the responsibility of the Design Team Quantity Surveyor completing the Cost Plan to ensure correct calculation of all figures included. On completion the cost plan must be signed and dated by the Design Team QS.



All fields in blue font in the cost plan template must be completed. Where sections do not apply zero should be entered in the appropriate fields, e.g. 'Existing Area', etc.



VAT: The cost plan should include VAT at the current 'Building Rate' however it is brought to the Design Teams attention that the Department requires that Stage 3 Tenders are sought on a VAT exclusive basis. Where this template is applied for Stage 3 Submission VAT must be included.



Note 1: In accordance with the current DoES Published Cost Limit circular for Second Level Schools any applicable additional PE Hall allowance should be included on the summary page (CPS/1) where indicated and the applicable floor area should also be entered under 'New Build Areas/Ratios'.



Note 2: Fixed Furniture & Fittings:- For DoES Cost Data purposes Sanitary Installation element 74 should be included under the BBC however where built in sink units integral to laboratory benching occur then they should be included under Fixed Furniture & Fittings and not the BBC. Reference should also be made to the Cost Limit Circulars when completing the Fixed Furniture and Fittings sections of the cost plan.



Note 3: In-order that the Department obtain realistic cost/m2 of floor area for 'Work to Existing Building' the following guidelines should be applied:-

a) Where Work to the existing building is required the gross floor area should be given as that relative to refurbishment work i.e. if only isolated areas/ rooms are being refurbished then only total floor area of isolated areas/rooms should be applied.



b) Where any element(s) of work applies to the whole building area (e.g. envelope repairs/ re-roof/ rewire/ heating and plumbing etc.) then the total gross floor area of the existing building should be applied.



On most projects involving extension and refurbishment work 'b' will most likely apply. 'a' should only be applied where work to areas/rooms are clearly isolated and may be clearly demarcated for accuracy in cost planning. In either case the design team should clearly state which area has been applied.



Note 4: Where it is necessary to replace fixed furniture & fittings to existing building area then section 4.1 of the template should be completed and included in cost plan.



Note 5: Where Abnormal Costs arise refer to the Department's Design Team Procedures. Any abnormal costs included for consideration by the Department apart from being identified also require full justification by the appropriate desciplines within the Design Team and must be fully cost justified with concise cost breakdowns sufficient to demonstrate the extent and nature of the work i.e. basic areas/quantities and all in rates. Outline specifications/ drawings should be provided where appropriate to indicate the extent and nature of the work. Justification for each individual Abnormal included must be appended to the cost plan and clearly cross referenced to each abnormal listed in the Abnormals section of the cost plan. The percentage for Abnormal Costs on pages AC/ 1 and CPS/1 must be calculated relative to the New Build Basic Building Cost (BBC) only.