Generic Cost Benefit Analysis Excel Model Template
Originally published: 02/02/2019 09:44
Last version published: 15/02/2021 09:12
Publication number: ELQ-42917-12
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Generic Cost Benefit Analysis Excel Model Template

Model projecting expected costs & benefits to analyze the financial viability of a proposed project or investment


User-friendly Excel model intended for the preparation of a Cost Benefit Analysis to measure the financial feasibility for a proposed project or investment. The Cost Benefit analysis model has a quarterly timeline across an 8 year period.

An enhanced version of th model with monthly timeline across 5 year period and scenario analysis is available here:

The model follows good practice financial modelling principles and includes instructions, line item explanations, checks and input validations


The model is generic and not industry-specific. It computes a number of key appraisal metrics for proposed project or investment including:
- Total one-off costs
- Average benefits per annum
- Payback
- Breakeven Quarter
- Profitability Index
Results also include a summary table showing the overall costs and beneifts on a:
- Cash View – presents actual cash impacts of proposed project/investments
- P&L View – presents P&L impacts of proposed project/investment (eg Depreciation for Fixed asset investments rather than cash impact)
The Results tab also includes charts showing the cumulative net cash flow over time and costs vs net benefits


Inputs are split into one-off costs incurred during the development phase and changes in ongoing costs and revenues expected to result after implementation of the project investment (which make up the net benefits).
One-off costs are further split into:
- Fixed asset investments (up to 3 categories) consisting of investments that are capitalizable rather than expenses when incurred.
- Project Staff costs (up to 5 categories)
- Other Project Expenses (up to 8 categories)
Net Benefits are further split into
- Changes in ongoing revenues resulting from the project/investment (up to 3 categories)
- Changes in ongoing staff costs resulting from the project/investment (up to 5 categories)
- Changes in other ongoing expenses (up to 10 categories)

Other inputs include:
- Cost of Capital (for NPV)
- Inflation rate
- Corporate tax rate (and tax payment assumptions)


The model contains, 6 tabs split into input ('i_'), calculation ('c_'), output ('o_’) and system tabs. The only tabs to be populated by the user are the input tabs ('i_Setup' and 'i_Assumptions'). The calculation tab uses the user-defined inputs to calculate and produce the template outputs presented in 'o_Results'.
System tabs include the following:
- 'Front Sheet' containing a disclaimer, instructions and contents;
- Checks dashboard containing a summary of checks by tab.


Other key features of this model include the following:
- The model follows best practice financial modelling guidelines and includes instructions, line item explanations, checks and input validations;
- The model allows the user to model project/investment cost and benefits across a maximum of 8 years split into quarterly periods and summarise on an annual basis (dual timeline);
- Revenue and cost descriptions are fully customisable;
- Business name, currency and starting projection period are customisable;
- The model includes a checks dashboard which summarises all the checks included in the various tabs making it easier to identify any errors;
- The model includes checks and input validations to help ensure input fields are populated accurately.


If you require any be-spoke modifications to the tool, we are more than happy to assist with this. Please send us a message through the Eloquens site or contact us on:


We are a small team of financial modelling professionals with experience working in Big 4 Business Modelling teams and strong experience supporting businesses with their financial planning and decision support needs. Our aim is to provide robust and easy-to-use tools that follow best practice financial modelling guidelines and assist individuals and businesses with common financial planning and analysis processes.

We are keen to make sure our customers are fully satisfied with the tools / models they purchase and will be more than happy to assist with any questions or support required following or in advance of purchase.

We are also always keen to receive feedback so please do let us know what you think of our products/offering by sending us a message or submitting a review.

This Best Practice includes
1 Excel Model

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Further information

To calculate key investment appraisal metrics for a proposed project or investment in order to make an informed decision


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Discussion feed for Generic Cost Benefit Analysis Excel Model Template

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  • Mano Wickramaratna
    I am unable to input one off costs under fixed asset investment (sheet i assumptions; cell k42) in connection with the example. Fixed asset investment is 123,000. Not sure whether I have done something wrong
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    • Projectify Team
      Hi Mano,

      Thank you for purchasing our Cost Benefit Tool. In order to input the fixed asset investments you first need to set the project development and run periods in tab 'i_Setup' cells M20:N24. Once you complete these inputs, input cells will appear in the Quarter columns of rows 42:44 ('i_assumptions' tab)

      We hope this helps, if not feel free to reach out to us again either here or by email:

      Kind regards
      Projectify Team
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    • Chinmay Joshi
      Calculation Tab Error? - The formula under c_Calculation tab; Cell W159 references the i_Assumptions sheet cell Y110 (corresponding to July Quarter). Could this be an error as I would presume the relevant reference should be the Jan quarter (@ W110). ??
      arrow_drop_uparrow_drop_downReply reply
      • Projectify
        Hi Chinmay Joshi, you are rights the cells in c_calculations for change in sales volumes were linking to the incorrect months in i_assumptions tab. This has now been corrected in v6 and you should be receiveing a notification from Eloquens about this to download the updated version. Many thanks for pointing this out.
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