Headcount & Payroll Planner

Description
Your biggest cost, planned properly.

For most SMEs, payroll is the single largest line on the P&L — yet it's often budgeted as one lump number that hides what's really happening. The true cost of an employee isn't their salary: employer social costs, pension contributions and bonuses typically add 15–30% on top, and getting that wrong compounds with every hire. This template plans it properly: salaries, employer costs, pensions and bonuses per employee, with start and end months for joiners and leavers — and the fully-loaded monthly cost, headcount curve and department split appear instantly. Add a planned hire and watch the cash impact land in the exact month it starts.

What's inside:

• Staff tab: one row per employee — salary, department, start/end month, bonus % — so the plan mirrors your actual team
• Employer social costs and pension rates held as configurable assumptions: change a rate once and every employee updates
• Monthly fully-loaded cost per employee, total payroll and active headcount, month by month
• Department cost split and payroll chart, plus peak-month and cost-per-head KPIs for a board or budget review
• A hiring-plan workflow documented step by step on the Instructions tab — model the hire before you make the offer
  
  

Built to a finance-grade standard. That means zero formula errors, and a built-in Checks tab of automated integrity tests (it ships ALL PASS — and tells you immediately if anything breaks later). It follows industry colour conventions (BLUE = your inputs, BLACK = calculated formulas), so you always know exactly which cells are safe to edit. The layout is print-ready A4 with repeated headers, and there are no macros — nothing to enable, nothing for IT to worry about.

Who it's for: SMEs planning their next hires, and finance teams budgeting payroll properly for the first time.

This template is a hand-built preview of what StatimFP&A automates. Join the early-access waitlist at statimfpa.com — founding members receive preferential pricing.