Sprint Capacity & Velocity Tracker for Agile Teams — Excel Dashboard with Multi-Sprint History, 9 Roles, 20 Members

Sprint Capacity Planning Built on Math, Not Gut Feel


Every sprint, the same question: "Can we commit to 80 points or 90?" Most teams answer with vague estimates and end up over-committing 70% of the time. This template replaces guesswork with a transparent formula that accounts for working hours, meetings, focus factor, individual time off, and learns from your actual sprint history.


WHO THIS IS FOR 
✅ Scrum Masters running sprint planning meetings 
✅ Engineering Managers tracking team capacity across multiple squads 
✅ Tech Leads forecasting delivery for stakeholders 
✅ Project Managers in software development 
✅ Founders scaling engineering teams from 5 to 30+ developers 
✅ Agile coaches teaching capacity-based planning to clients 


5 INTEGRATED SHEETS 


 📋 Instructions: Full user guide with FAQ, formulas explained, and best practices.⚙ Sprint Settings Configure sprint length, working hours, hours-per-Story-Point, focus factor, and meeting durations. All values feed automatically into capacity calculations. 


 👥 Team Capacity: Main planning sheet. Enter member names, pick a role from dropdown, add days off. The sheet auto-calculates available days, productive hours, SP capacity, and utilization status for each member. Supports 20 team members and 9 tech roles. 


 📊 Dashboard: Visual snapshot for sprint planning meetings. 5 KPI cards (Active Members, Team Capacity, Committed, Utilization, Remaining) plus 3 charts: Capacity vs Commitment per member, Capacity by Role, Commitment by Role. Auto-generated insights identify bottleneck roles and overall team health. 


 📈 Sprint History & Velocity Tracker: Log committed vs completed SP for up to 20 sprints. Auto-calculates 3-sprint rolling velocity, average completion rate, and suggests next-sprint commitment. The velocity trend chart visualizes team performance over time. Includes actual-hours-per-SP calibration metric to refine your hours-per-SP setting. 


9 PRE-CONFIGURED TECH ROLES 
Frontend • Backend • Fullstack • QC / QA • Designer • DevOps • Scrum Master • Product Owner • Tech Lead 
Add your own roles by editing the dropdown source — no formula changes needed.