How to Work remotely as a team
Originally published: 10/04/2020 09:48
Last version published: 17/04/2020 14:38
Publication number: ELQ-91483-3
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How to Work remotely as a team

During this pandemic, for most remote work is now a requirement. How can we continue teamwork remotely?


Recently the ability to remote work and collaborate virtually has not only become important but essential. ๐Ÿ‘ฉ๐Ÿผโ€๐Ÿ’ป๐Ÿ‘จ๐Ÿฝโ€๐Ÿ’ป

How can we maintain good teamwork when working remotely? ๐Ÿง Team collaboration comes more naturally at the office ๐Ÿข. However, when you canโ€™t physically see your colleagues ๐Ÿ‘€, it may seem like they are unreachable. Remote work can be seen to have an endless number of obstacles standing in your way from being productive. This doesnโ€™t need to be the case.

Adapting to remote work means changing your management style ๐Ÿ‘จ๐Ÿปโ€๐Ÿ’ผ, adjusting to new means of communication ๐Ÿ—ฃ and using online teamwork orientated tools ๐Ÿ–ฅ.

Letโ€™s learn how to tackle these obstacles with a 9 Step guide on how to work remotely as a team ๐Ÿ’ฌ:

  • Step nยฐ1 |

    Establish a new set of values and expectations

    During exceptional circumstances, where remote work is required, it is important for team managers to start off by establishing a new set of values and expectations ๐Ÿ“‹๐Ÿšซโœ…. The values and expectations you set in the office, may not necessarily be in line with those for remote work. Some values may be harder to stick to, for example, trust ๐Ÿค. How can you completely trust your colleagues if you canโ€™t see them working at their desks at all working hours ๐Ÿ‘€โฐ?

    As Steve Jobs once said, โ€œTeamwork is dependent on trusting the other folks to come through with their part without watching them all the timeโ€ ๐Ÿ—ฃ. Good values to adopt for remote work are honesty and openness, team members should talk about their home/family life ๐Ÿ‘จโ€๐Ÿ‘ฉโ€๐Ÿ‘งโ€๐Ÿ‘ง so that their colleagues understand the other commitments they may have ๐Ÿ‘ฉโ€๐Ÿ‘ฆโ€๐Ÿ‘ฆ. It doesnโ€™t harm being honest with your team about when you are available, by blocking the time off you need each day in the calendar ๐Ÿ“…. A well-informed team makes a happy team ๐Ÿ˜.ย 
    How to Work remotely as a team image
  • Step nยฐ2 |

    Determine key roles and responsibilities in your team

    Alongside with Step 1, determining roles and responsibilities is equally as significant. As team manager your job is to bring clarity to the team at an uncertain time ๐Ÿ™„, by making sure everyone is aware of the key team roles and responsibilities linked to each task โœ…. This can easily be addressed during your weekly meetings.
    lightbulb_outline There are many types of task management software out there to help you keep track of which tasks need to be completed and by whom. Itโ€™s good to keep an eye on the bigger picture ๐Ÿ‘, by having a software that records the tasks over a timeline taking into account different project milestones. A good model to use is Henry Ganttโ€™s chart which will enable teams to visualise the project schedule and define the dependencies between various activities ๐Ÿ“ˆ.
    How to Work remotely as a team image
  • Step nยฐ3 |

    Create an online team chat

    Working remotely can often lead to feeling isolated as you start to lose sense of being part of a team ๐Ÿ‘ค. In order to re-create a sense of belonging, itโ€™s important that your team has a dedicated online space for everyday communication. There are many instant messaging channels available, all you need to do is pick one and only one and start communicating ๐Ÿ“ฒ.
    lightbulb_outline Why wouldnโ€™t you continue your daily greetings as you would in the office? ๐Ÿคท๐Ÿปโ€ By saying a virtual โ€˜Good Morning!โ€™ and โ€˜Have a nice evening!โ€™ at the start and end of each day, this will undoubtably lift team spirit ๐Ÿ‘‹๐Ÿผ. Daily communications will also motivate your team as a gentle reminder ๐Ÿ›Žโ—๏ธ of what they are a part of.ย 
    How to Work remotely as a team image
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