Originally published: 01/04/2019 14:20
Last version published: 12/04/2020 15:51
Publication number: ELQ-20578-4

Project Management Templates (All Phases)

56 Templates for Project Management (All Phases) - Initiating, Planning, Executing, Monitoring & Closing.

by Fin-Wiser Advisory
Financial & Operational Advisory Specialist

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risk project management templates program management scope quality management

Description
Fin-wiser Advisory’s PM templates address the needs of each phase of your project, across each project management discipline. These economical tools have been developed, tested and proven in the program management of projects ranging from small to large value. These templates are now made available to promote excellent project management practices across the industry.

Your time is very precious to spend hours surfing the Internet or building your own project management documents from scratch. With the power of our PM Suite, you’ll get professional, high-quality results at a fraction of the time and very reasonable cost.

This suite is available in the following five phases.
1. Initiating (4 Templates)
2. Planning (34 Templates)
3. Executing (9 Templates)
4. Monitoring (5 Templates)
5. Closing (4 Templates)

Each of the phases is available to be purchased separately.

User can also purchase the entire Project Management Suit i.e. All 5 phases at more than 20% discount to individual templates.

Search for ‘Project Management Suit (All Phases)’ tool on our page to download all the 5 phases and save more than 20%.

PHASE 1: PROJECT INITIATION
This is the beginning of any project, and the goal of this phase is to define the project charter, business needs, business case and identify stakeholders.

PHASE 2: PLANNING
During this phase, the scope of the project is defined and a project management plan is developed. It involves identifying the cost, quality, available resources, and a realistic timetable. The project plans also includes establishing baselines or performance measures. These are generated using the scope, schedule and cost of a project. A baseline is essential to determine if a project is on track.

PHASE 3: EXECUTING PHASE
A lot of action, delivery takes place in this phase.Status reports and meetings, development updates, and performance reports are some of the key deliverable.

PHASE 4: Monitoring
This phase is about measuring project progression and performance and ensuring that everything happening aligns with the overall objective and plan. Project managers will use key performance indicators (KPIs) to determine if the project is on track.

PHASE 5: Closing
This phase represents the completed project. Contractors hired to work specifically on the project are terminated at this time. Valuable team members are recognized. Once a project is complete, a PM will often hold a meeting – to evaluate what went well in a project and identify project failures.

This Best Practice includes
56 Word Document Templates

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Further information

Objectives

Program management is the process of planning, monitoring, controlling and evaluating several projects. All of the projects are combined into a portfolio in a program management office, which monitors how each project may be linked or related, the costs of each project and also risks that are involved with each project. In the field of program management, the outputs or end results of each project are a main focus. Evaluation of program management outputs contributes to future planning that is required to ensure that the right projects are selected within a portfolio to maximize organizational performance.

Managing Projects
One objective of program management is to manage a variety of related projects. As such, projects may be scheduled at the same time or at different time intervals. A program management office is responsible for linking strategies for each of the projects into actions that will enable continuous improvement in the field of program management, as well as a consistency in its practices and procedures. Providing direction in program management is very important in the administration of programs. For this reason, the Project Management Institute focuses on governance of the field of program management.

Managing Resources
A second object in program management is to efficiently and effectively manage resources. This includes resources that are both internal and external to a program. According to the Project Management Institute, stakeholder management is integral in the program management resources. Stakeholders are program management authorities, managers and end-users or customers. Without total participation of stakeholders, program management will be unsuccessful. Management of resources is required because programs may be global and comprised of complex activities or tasks, often involving different cultures and geographic regions.

Controlling Risks and Project Costs
Other objectives of program management include controlling project risks and project costs by conducting a risk analysis. A risk analysis consists of identifying, analyzing and prioritizing risks to provide realization of benefits in a program. Identification of risks requires documentation of known, current events that affect a project's cost, schedule or overall performance and also documentation of events that may occur in the near future, during the life cycle of a project. Analysis of risks enables a plan to mitigate strategies by describing how risks can be minimized, eliminated, avoided or transferred to another source. Once risks are prioritized, costs of each project within a program are configured to ensure that projects are within an organization's budget.