Project Management Templates - Phase 2 - PLANNING
Originally published: 01/04/2019 14:22
Last version published: 12/04/2020 15:52
Publication number: ELQ-16523-4
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Project Management Templates - Phase 2 - PLANNING

34 Templates for Phase 2 - PROJECT PLANNING (Initiating, Planning, Executing, Monitoring, Closing).

Fin-wiser Advisory’s PM templates address the needs of each phase of your project, across each project management discipline. These economical tools have been developed, tested and proven in the program management of projects ranging from small to large value. These templates are now made available to promote excellent project management practices across the industry.

Your time is very precious to spend hours surfing the Internet or building your own project management documents from scratch. With the power of our PM Suite, you’ll get professional, high-quality results at a fraction of the time and very reasonable cost.

During this phase, the scope of the project is defined and a project management plan is developed. It involves identifying the cost, quality, available resources, and a realistic timetable. The project plans also includes establishing baselines or performance measures. These are generated using the scope, schedule and cost of a project. A baseline is essential to determine if a project is on track.

At this time, roles and responsibilities are clearly defined, so everyone involved knows what they are accountable for. Here are some of the documents a PM will create during this phase to ensure the project will stay on track:

• Scope Statement – A document that clearly defines the business need, benefits of the project, objectives, deliverable, and key milestones. A scope statement may change during the project, but it shouldn’t be done without the approval of the project manager and the sponsor.

• Work Breakdown Schedule (WBS) –This is a visual representation that breaks down the scope of the project into manageable sections for the team.

• Milestones – Identify high-level goals that need to be met throughout the project and include them in the Gantt chart.

• Gantt Chart – A visual timeline that you can use to plan out tasks and visualize your project timeline.

• Communication Plan – This is of particular importance if your project involves outside stakeholders. Develop the proper messaging around the project and create a schedule of when to communicate with team members based on deliverable and milestones.

• Risk Management Plan – Identify all foreseeable risks. Common risks include unrealistic time and cost estimates, customer review cycle, budget cuts, changing requirements, and lack of committed resources.

This suite is available in the following five phases.
1. Initiating (4 Templates)
2. Planning (34 Templates)
3. Executing (9 Templates)
4. Monitoring (5 Templates)
5. Closing (4 Templates)

Each of the phases is available to be purchased separately.

User can also purchase the entire Project Management Suit i.e. All 5 phases at more than 20% discount to individual templates.

Search for ‘Project Management Suit (All Phases)’ tool on our page to download all the 5 phases and save more than 20% or click here:

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34 Word Document Templates

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Further information

Program management is the process of planning, monitoring, controlling and evaluating several projects. All of the projects are combined into a portfolio in a program management office, which monitors how each project may be linked or related, the costs of each project and also risks that are involved with each project. In the field of program management, the outputs or end results of each project are a main focus. Evaluation of program management outputs contributes to future planning that is required to ensure that the right projects are selected within a portfolio to maximize organizational performance.

Managing Projects
One objective of program management is to manage a variety of related projects. As such, projects may be scheduled at the same time or at different time intervals. A program management office is responsible for linking strategies for each of the projects into actions that will enable continuous improvement in the field of program management, as well as a consistency in its practices and procedures. Providing direction in program management is very important in the administration of programs. For this reason, the Project Management Institute focuses on governance of the field of program management.

Managing Resources
A second object in program management is to efficiently and effectively manage resources. This includes resources that are both internal and external to a program. According to the Project Management Institute, stakeholder management is integral in the program management resources. Stakeholders are program management authorities, managers and end-users or customers. Without total participation of stakeholders, program management will be unsuccessful. Management of resources is required because programs may be global and comprised of complex activities or tasks, often involving different cultures and geographic regions.

Controlling Risks and Project Costs
Other objectives of program management include controlling project risks and project costs by conducting a risk analysis. A risk analysis consists of identifying, analyzing and prioritizing risks to provide realization of benefits in a program. Identification of risks requires documentation of known, current events that affect a project's cost, schedule or overall performance and also documentation of events that may occur in the near future, during the life cycle of a project. Analysis of risks enables a plan to mitigate strategies by describing how risks can be minimized, eliminated, avoided or transferred to another source. Once risks are prioritized, costs of each project within a program are configured to ensure that projects are within an organization's budget.

These tools can be used in the program management of projects ranging from small to large value across industries.



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