Originally published: 06/01/2022 16:01
Publication number: ELQ-75762-1
View all versions & Certificate
Publication number: ELQ-75762-1
View all versions & Certificate
PTO (Paid Time Off) Balance Calculator for Hourly Employee
Calculate the PTO (Paid Time Off) of hourly employees within your organization using this simple and automated excel template.
Description
Whilst calculating PTO (Paid Time Off), you need to address many variables:
● What are the PTO accrual rules in your business organization?
● What is the rate of PTO accrual, and does it differ for each group of employees?
● Are there any limits to PTO?
● How many kinds of PTO does your organization have?
And the list goes on.
It may be comparatively easy to take all these into account and do PTO calculations without a specialized tool. However, the consistency and accuracy of calculation results may be affected when your business is big enough.
Bid goodbye to manual PTO balance calculation. Download this free, simple, effective Excel template to track and calculate Employee’s PTO accrual balances based on hours worked by the employee.
All you need to do with this excel template is to enter the inputs of your PTO policy and track your PTO balance at a single click automatically.
Key Features of the PTO Balance Calculator
1. Covers most common business PTO policy scenarios
2. Very flexible and easily customizable for your specific organizational needs
3. Automatically calculation of projected future balance and current PTO balance
4. Printable and interactive PTO Report displaying all details in a simple calendar view
5. Supports tenure-based accrual rate tiers
6. The file template is designed for a single employee only. To use for the second employee, make a copy of the workbook.
7. Tracking PTO balance up to at least 2 years (it can be reset or extended in a new file).
Software Requirements
Microsoft Excel 2010 or newer
Limits
The file template is designed for a single employee only. To use for the second employee, make a copy of the workbook. Input up to 500 Leave Entries is available in this worksheet.
How to track PTO in Excel? – Steps overview
Let us give you a bird’s eye view of the 5 simple steps in using the template.
1. Enter employee details and PTO policy inputs in the PTO POLICY SETTINGS sheet
Review the first set of accrual days to ensure information is correct. Ensure there are no errors in the data entry validation.
2. Enter your company’s Weekends and Holidays in WEEKENDS HOLIDAYS Sheet
3. When the employee works different hours (more or less) than the default daily hours, enter them in the HOURS WORKED sheet
4. When the employee takes PTO, enter PTO info in the PTO USED sheet
5. View PTO balance and balance trends in the PTO REPORT sheet
We hope you find this free Excel template useful to track Paid Time Off (PTO) for hourly employees in your business organization.
● Does this template accurately address policy settings in your business organization?
● Does this save your valuable time in calculating PTO balances?
● Do you have any suggestions on how this template can be improved further?
In case you wish to manage all these circumstances using a single document for all existing employees (which you should), download this free Excel PTO (Paid Time Off) Balance Calculator for Hourly Employee template right now.
Get In Touch with us & feel free to contact us at any time regarding any queries:
● Contact us for all product related queries
● Contact us for purchase-related queries
● Contact us if any customization is required on our products
Whilst calculating PTO (Paid Time Off), you need to address many variables:
● What are the PTO accrual rules in your business organization?
● What is the rate of PTO accrual, and does it differ for each group of employees?
● Are there any limits to PTO?
● How many kinds of PTO does your organization have?
And the list goes on.
It may be comparatively easy to take all these into account and do PTO calculations without a specialized tool. However, the consistency and accuracy of calculation results may be affected when your business is big enough.
Bid goodbye to manual PTO balance calculation. Download this free, simple, effective Excel template to track and calculate Employee’s PTO accrual balances based on hours worked by the employee.
All you need to do with this excel template is to enter the inputs of your PTO policy and track your PTO balance at a single click automatically.
Key Features of the PTO Balance Calculator
1. Covers most common business PTO policy scenarios
2. Very flexible and easily customizable for your specific organizational needs
3. Automatically calculation of projected future balance and current PTO balance
4. Printable and interactive PTO Report displaying all details in a simple calendar view
5. Supports tenure-based accrual rate tiers
6. The file template is designed for a single employee only. To use for the second employee, make a copy of the workbook.
7. Tracking PTO balance up to at least 2 years (it can be reset or extended in a new file).
Software Requirements
Microsoft Excel 2010 or newer
Limits
The file template is designed for a single employee only. To use for the second employee, make a copy of the workbook. Input up to 500 Leave Entries is available in this worksheet.
How to track PTO in Excel? – Steps overview
Let us give you a bird’s eye view of the 5 simple steps in using the template.
1. Enter employee details and PTO policy inputs in the PTO POLICY SETTINGS sheet
Review the first set of accrual days to ensure information is correct. Ensure there are no errors in the data entry validation.
2. Enter your company’s Weekends and Holidays in WEEKENDS HOLIDAYS Sheet
3. When the employee works different hours (more or less) than the default daily hours, enter them in the HOURS WORKED sheet
4. When the employee takes PTO, enter PTO info in the PTO USED sheet
5. View PTO balance and balance trends in the PTO REPORT sheet
We hope you find this free Excel template useful to track Paid Time Off (PTO) for hourly employees in your business organization.
● Does this template accurately address policy settings in your business organization?
● Does this save your valuable time in calculating PTO balances?
● Do you have any suggestions on how this template can be improved further?
In case you wish to manage all these circumstances using a single document for all existing employees (which you should), download this free Excel PTO (Paid Time Off) Balance Calculator for Hourly Employee template right now.
Get In Touch with us & feel free to contact us at any time regarding any queries:
● Contact us for all product related queries
● Contact us for purchase-related queries
● Contact us if any customization is required on our products
This Best Practice includes
1 Excel Template
